GAIA's Agentic Extraction and Prompt Library: Revolutionizing Contract Data Extraction

Extracting accurate information from contracts remains one of the biggest challenges in contract management today. Some systems assume legal terms carry the same meaning across all contracts and offer no flexibility for users to adjust extraction rules. Other systems rely on users manually tagging clauses in sample contracts—a method that works for identical templates but fails to generalize across varied contract types.

Both approaches fall short: either there’s no customization, or users are forced to onboard every single contract template ever used in their organization. The result? Operational inefficiencies, inaccurate data, and the constant frustration of correcting misinterpreted information.

Why We Took a Different Approach

Most traditional extraction tools are built on rigid rules or keyword-based methods. These methods struggle to handle the variety and complexity of real-world contracts. Customization is often limited, and as a result, teams spend too much time fixing extraction errors.

We knew there had to be a better way. So we built an agentic extraction engine that doesn’t rely on fixed templates or manual tagging. Instead, it learns, adapts, and works the way legal professionals do—tailored to your organization’s actual needs.

Our Approach: Agentic, Customizable, and Built for Real-World Contracts

Rather than being locked into inflexible systems, GAIA’s extraction engine combines intelligent agents with customizable prompts. This gives legal teams both control and speed—without compromise.

Prompt Library: Expertly Built, Ready to Use

GAIA offers a comprehensive library of expertly crafted extraction prompts covering a wide range of standard contract clauses, terms, and data points—so you don’t have to start from scratch.

• Broad Coverage: From NDAs and employment contracts to lease agreements, procurement terms, and complex M&A documents, our prompt library supports the full spectrum of contract types your organization handles.
• Rapid Implementation: Simply select the prompts relevant to your documents and get started. No tagging, no lengthy onboarding—just fast, high-quality results.

User-Driven Customization and Flexibility

We know no two organizations—or contracts—are the same. That’s why GAIA puts you in full control of how data gets extracted.

• Intuitive Customization Interface: Easily create, edit, and fine-tune prompts to match your organization's language and data models—no engineering required.
• Dynamic Adjustments: Refine prompts over time based on real-world performance. You can even tweak the ones from our library to fit your needs exactly.
• Precision Meets Flexibility: Adjust as much or as little as you want—GAIA gives you the tools to scale your contract intelligence on your terms.

Leveraging Agentic Capabilities

At the core of GAIA’s extraction engine is an agentic system that works step-by-step to understand and process contracts—much like a legal analyst would.

• Adaptive Chain of Thought: Our agents analyze documents, select the best OCR method, break contracts into meaningful sections, and combine the results—guided by your prompts.
• High Accuracy Extraction: Using both predefined and custom prompts, the system consistently delivers precise results, reducing the need for manual corrections.
• Built for the Future: Because agents decide how to approach each task, we can keep expanding their capabilities without disrupting your setup. Expect continuous upgrades and improvements.

Immediate Impact on Contract Management Efficiency

Whether you’re managing hundreds of routine agreements or a few high-stakes contracts, GAIA’s prompt-based extraction engine delivers instant results.

• Substantial Reduction in Manual Workload: Automate the repetitive. Free up your legal team to focus on what actually matters.
• Enhanced Data Integrity: Custom-fit prompts mean better accuracy, fewer mistakes, and less time spent fixing things later.
• Improved Operational Speed: Faster onboarding, faster processing, faster decisions. Speed is your new default.

Built-In Risk Evaluation (For Enterprise Customers)

GAIA’s agentic extraction doesn’t stop at pulling data—it can also help you understand risk at a glance. Our agents can run intelligent risk assessments directly within your extraction workflow, flagging clauses or terms as high, medium, or low risk.

• Customizable Risk Criteria: Define risk thresholds on a prompt-by-prompt basis, aligned with your organization’s policies and preferences.
• Workflow Integration: Let our team help you set up risk detection as part of your broader review or compliance process.
• Insightful Reports: Risk summaries can be generated alongside extracted data, giving you a powerful overview before you even open the contract.

Risk Reports are currently available to selected enterprise customers. If you’ve got a use case in mind, we’d love to hear from you.

Setting a New Industry Standard

GAIA’s agentic extraction engine—powered by customizable prompts and intelligent agents—isn’t just an add-on. It’s the foundation of a smarter, more flexible approach to contract management.

By solving the core challenges of traditional extraction—rigid workflows, inconsistent data, and manual overhead—GAIA enables legal teams to work with greater clarity, speed, and confidence. Whether you're scaling legal ops or streamlining your current processes, GAIA adapts to your contracts, your teams, and your goals.

Explore the power of GAIA’s Prompting Library and see how intelligent, agentic extraction can transform the way your team works with contracts.

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Deep dive into GAIA's extraction with our CPO, Chris, in our upcoming webinar: